Field expenses that
settle themselves.
Odometer-based mileage, receipt photos, per-policy caps and line-by-line approval — the claim is built as the rep works the beat, not reconstructed from memory at month-end. Approvers clear it in a tap; finance exports it for payroll.
The claim is built
on the beat.
Every capability, shown the way the field team and the approver actually use it — capture as you go, approve line by line, export for payroll.
One rule-book per team, applied automatically.
Set per-kilometre rates, daily per-diem caps, allowed categories and approval chains — then assign them by role, grade or client. A senior rep and a trainee can run on different rules without a second app, and the right policy attaches itself to every claim.
Approve what's right. Reject with a reason.
Managers clear a claim line by line — approve some, query others — all on one screen. Rejecting a line needs a remark, so the executive sees exactly what to fix and resubmits in seconds. Every decision is kept, with who and when.
Photograph the bill. That's the paperwork.
The executive snaps the receipt in the app and it's attached to the line — no email trails, no shoebox of bills. Approvers open the image inline while reviewing, and a policy can make a receipt mandatory above any amount you choose.
Kilometres, counted — not remembered.
Capture the odometer at check-in and check-out — the distance is the difference, and the claim is km × the policy rate. Where you enable it, the GPS-measured distance for the whole shift converts straight into a travel expense at day-end. No fudged numbers, no month-end guesswork.
The month-end queue, cleared in minutes.
One queue of every claim, filtered by team, policy or status, with the totals on top. Bulk-approve the clean ones, drill into the rest, and export the approved set to CSV for payroll — no spreadsheet reconciliation, no chasing reps for bills.
Reimbursement calculator.
Try your own numbers.
This is the same calculation Kinematic runs on every claim — mileage from the odometer, per-diem against the policy cap, receipts on top. Change a field and watch the total update.
Questions about field expenses.
Distance × the policy's per-kilometre rate for the executive's vehicle type. Distance comes from the odometer captured at check-in and check-out, or from the GPS-measured distance for the shift. The rep never does the maths — Kinematic builds the claim automatically.
Yes. Multiple policies with different per-km rates, per-diem caps, allowed categories and approval chains — assigned by role, grade or client. The correct policy applies automatically to each executive, so different teams follow different rules in one app.
A policy can make receipts mandatory above any amount you set. The executive photographs the bill in the app; it attaches to the line and the approver views it inline — no email attachments, no paper to chase.
The executive captures the odometer (or a photo of it) at check-in and check-out; the distance is the difference. Where enabled, the GPS-measured distance for the shift converts straight into a travel expense at day-end — so kilometres are logged, not remembered.
Yes — approval is line by line. A manager can approve some lines and reject others on the same claim. Rejecting a line requires a remark, so the executive knows exactly what to fix and resubmit.
Yes. Managers get an all-claims queue with filters and a summary, can bulk-approve, and export to CSV for payroll or finance in one tap — no month-end reconciliation.
Teams that switched, tell it better.
Earlier I noted leads in a diary at night and half of them were lost. Now I just speak to Kini AI after each visit — the lead is recorded with the outlet and quantity, scored, and my follow-up is set before I've even left the shop. Nothing slips any more.
Kinematic's analytics changed how we plan. We see beat coverage, conversion by zone and pipeline health live — so territory and sales strategy decisions are made on this month's data, not last quarter's reports. Reviews that took days now take an hour.
Ready to see
it in action?
Tell us about your field team and we'll set up a personalised demo — showing exactly how Kinematic maps to your workflows.